SDAA II 2007
Enrollment & Precode Option Instructions

If you need assistance with specific enrollment questions, you may contact Francisco Morales, Pearson Educational Measurement Texas Project Director for SDAA II assessments.

Pearson Educational Measurement - Austin Tech Ridge
905 West Howard Lane
Austin, TX 78753

Toll-Free Phone: 800-252-9186
FAX: 512-989-5375
E-mail for Online Enrollment Issues: tx-sdaa-enroll@pearson.com

1.

Before you start the enrollment process, gather enrollment numbers from the campuses in your district.

2.

Select the Enrollment tab on the main tab bar.

Figure 1.1 Browse Enrollment

3.

4.

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6.

To enter or change enrollment numbers for a single campus, select the Campus Number link to the left of the campus name. Select the Save button when you are finished.

NOTE: When you select Save, your numbers are recorded in the Pearson Educational Measurement database.

7.

To enter or change enrollment numbers for more than one campus, select the Edit Enrollment button. The Edit Enrollment page will be displayed. (See Editing Enrollment Information below.)

NOTE: Remember to select the Save button often to record your enrollment changes. If network problems occur before you select Save, your data may be lost. Select the Cancel button if you do not wish to keep your changes.

8.

If you want to add a campus that has been approved by TEA, select the Add Campus button. Enter the appropriate information on the page that appears and then select the Save button. A Pearson Educational Measurement administrator will later verify that the added campus name and campus number have been approved by TEA.

9.

If a single campus has no students taking any of the examinations, select the Change link to the right of that campus name. On the Change Campus Information page, check the Not Participating box and then select the Save button.

10.

After your changes are complete, select the Complete Enrollment button. The Precoding Option page will be displayed. (See Precoding Option below.)

NOTE: Your enrollment process is not complete until you select the Complete Enrollment button and follow the Precoding Option instructions below.

If you complete the enrollment process and then make changes to your enrollment numbers, you should select the Complete Enrollment button again and follow the Precoding Option instructions below.

NOTE: Enter exact numbers only. Do NOT round up your totals. Pearson Educational Measurement will apply the normal overages at the campus level based on the numbers you submit.

Select the Save button often to record your enrollment changes. If network problems occur before you select Save, your data may be lost. Select the Cancel button if you do not wish to keep your changes.

1.

To get to the Edit Enrollment page from the Browse Enrollment page select the Edit Enrollment button. (See Number 7 in Figure 1.1 above.)

2.

Figure 1.2 Edit Enrollment

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4.

Select the Save button often to record your enrollment changes. Enrollment numbers entered but not saved may be lost if network problems occur. After you select Save, the Browse Enrollment page will be displayed.

NOTE: When you select Save, your numbers are recorded in the Pearson Educational Measurement database.

5.

If you have more pages to edit, select Next to move to the next page you wish to edit and select the Edit Enrollment button again. When you have finished, select the Complete Enrollment button. (See Number 10 in Figure 1.1 above)

NOTE: Your enrollment process is not complete until you select the Complete Enrollment button and follow the Confirming Enrollment instructions.

You may make changes to your enrollment numbers until the Enrollment Period ends. When you make changes to your enrollment numbers, make sure you select the Complete Enrollment button again to finalize your numbers.

1.

To get to the Precoding Option page from the Browse Enrollment page, select the Complete Enrollment button. Select your precoding option.

Figure 1.3 Precoding Option

Do you plan to submit a precoding file for this administration? The options are “Yes” or “No.”

Please read the description of each option before indicating your choice, since some details may be critical to making the best selection for your district.

Selecting “No”: PEIMS-based precoding
If you select "No," Pearson Educational Measurement will use data from the PEIMS information submitted to the Texas Education Agency by your district as of October 27, 2006. All designated students served by special education who are enrolled in your district on that day will automatically receive precoded labels. The student information on the precoded labels will be identical to the PEIMS information that was submitted by your district. A student who enrolls in your district AFTER October 27, 2006, WILL NOT receive a precoded label. Pearson Educational Measurement will supply a number of blank answer documents for these students. If necessary, you may order additional blank answer documents (select Online Data Management in the Links bar on the top-left this page) when the additional order form is placed online. Order Braille materials on the forms page when the Braille order form is placed online.

Selecting “Yes”: District-supplied precoding
If you select “Yes,” labels for students will be precoded based on a district-supplied data file. Districts that choose to supply a data file will be provided with detailed instructions for preparing the precoding data file. Do not upload a data file at this time. If you select “Yes,” you will upload your data file during the precoding period scheduled for SDAA II. (See the online calendar.)

1.

To finalize your enrollment, select the Next button on the Edit Precoding Option page.

2.

Select the Next button on the next page to continue.

3.

Finally, select the Confirm Enrollment button to complete the enrollment process.

Figure 1.4 Confirm Enrollment